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U.S. Geological Survey Manual

U.S. Geological Survey Records Disposition Schedules

As U.S. Geological Survey (USGS) records disposition schedules are created or revised they are being included as part of USGS policy in the Survey Manual. Other bureau records disposition schedules, not yet part of the Survey Manual can be found on the USGS Records Management website. As these schedules are created or revised they will then be issued a Survey Manual identifier and be linked on this index page.

As required by law, the records of the USGS may not be destroyed without the prior approval of authorities from the National Archives and Records Administration (NARA). This approval authority is provided in the form of USGS Records Disposition Schedules or Departmental Records Schedules. These schedules list of the USGS or DOI and prescribe the periods of authorized retention. All USGS employees are responsible for ensuring that records disposal actions are in accordance with these schedules. Proper implementation of these records disposition schedules involves carefully applying their provisions to both permanent and temporary records. The final objective of these records dispositions schedules are to ensure authorized, appropriate, uniform, and timely disposition of USGS records.

The USGS Filing Code Record Schedule List is a tool that was developed to provide all active file codes and record authorities, their descriptions, and instructions in a single place. It is divided into chapter by record function. Some file codes may indicate “unscheduled” for records schedules that are in development. The excel version of the reference list has a separate tab for each chapter.

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