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U.S. Geological Survey Manual

U.S. Geological Survey Records Disposition Schedules

As U.S. Geological Survey (USGS) records disposition schedules are created or revised they are being included as part of USGS policy in the Survey Manual. Other bureau records disposition schedules, not yet part of the Survey Manual can be found on the USGS Records Management website. As these schedules are created or revised they will then be issued a Survey Manual identifier and be linked on this index page.

As required by law, the records of the USGS may not be destroyed without the prior approval of authorities from the National Archives and Records Administration (NARA). This approval authority is provided in the form of USGS Records Disposition Schedules or Departmental Records Schedules. These schedules list of the USGS or DOI and prescribe the periods of authorized retention. All USGS employees are responsible for ensuring that records disposal actions are in accordance with these schedules. Proper implementation of these records disposition schedules involves carefully applying their provisions to both permanent and temporary records. The final objective of these records dispositions schedules are to ensure authorized, appropriate, uniform, and timely disposition of USGS records.

The USGS Filing Code Record Schedule List is a tool that was developed to provide all active file codes and record authorities, their descriptions, and instructions in a single place. It is divided into chapter by record function. Some file codes may indicate “unscheduled” for records schedules that are in development. The excel version of the reference list has a separate tab for each chapter.

Contact recman@usgs.gov with any questions or issues with this information.

Table of Contents

100 - Organizational, History, Administrative Management, and Commissions/Councils/Boards/Committee Records

200 - CIO, Security, Information Management

300- Administrative Support

400 - Human Capital

500 - Information Services

600 - Legal, Congressional, Patents, etc.

700 - Budget and Financial Services

800 - Acquisition, Supplies, and Grants

900 - Emergency Planning & Environmental

1000 - Property Management

1100 - Audiovisual Records

1200 - Geospatial, Cartographic, and Architectural

1300 - Publishing Records

1400 - Water Science Discipline

1500 - No Chapter 1500. 1500 items were incorporated into chapter 1700.

1600 - Biology Science Discipline

1700 - Geospatial Science Discipline

1800 - Special Geological Studies Group

1900 - Geology Science Discipline

2100 - Minerals


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