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U.S. Geological Survey Manual

U.S. Geological Survey Instructional Memorandum

No:   IM OA 2018-03

Issuance Date: November 29, 2017

Subject: Administrative Guidance on Travel, Overtime, and Base 8 Salary for Volunteering to Small Business Administration, Office of Disaster Assistance

1. Purpose. U.S. Geological Survey (USGS) offices and employees have been involved in disaster relief and recovery efforts related to Hurricanes Harvey, Irma, and Maria. It is extremely important that USGS maintain accurate and easily accessible documentation to support reimbursement by U.S. Small Business Administration (SBA) Office of Disaster Assistance (ODA).

2. Background.

On September 11, 2017, the Acting Deputy Director issued a memorandum asking for USGS volunteers to assist with support efforts related to these hurricanes.

3. Policy. Cost Centers who have employees that support these volunteer efforts will receive reimbursement for salary, overtime, travel, and per diem from SBA. Employees must utilize the cost structure identified below for proper reporting and reimbursement of expenses.

    FY 2018 salary and overtime = GR.18.AE03.SBA10.00

    FY 2018 travel and per diem = GR.18.AE03.SBA20.00

Per authority cited by SBA, overhead fees and charges are not permitted.

Any purchases required by government charge card must be in accordance with bureau charge card program policy.

Additional administrative questions for the related activities can be directed to Tom Krispinsky at 703-648-7214 or tkrispinsky@usgs.gov.

Guidance for USGS volunteers to assist with FEMA Surge Capacity Force has been issued separately.


/s/Roseann Gonzales                                                         November 29, 2017       
_____________________________________________         _______________
Roseann Gonzales                                                                        Date
Associate Director for Administration


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