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U.S. Geological Survey Manual

U.S. Geological Survey Instructional Memorandum

 No:  ARRA 2009–06

 Issuance Date:  June 3, 2009

 Expiration Date:  Retain Until Superseded

 Subject:  ARRA Weekly Reporting

1.  Purpose.  This Instructional Memorandum provides the weekly reporting requirements for the American Recovery and Reinvestment Act of 2009.

2.  Roles and Responsibilities: 

  1. ARRA Program Managers:  (i) submit report for each program using attached table by noon every Friday.
  2. Chief, Office of Accounting and Financial Management:  (i) ensures external portion of program reports are consolidated and submitted every Monday.
  3. ARRA Board: (i) reviews weekly reports for issues/concerns which would inhibit USGS from completing all projects within the allowed time frame. 

Background.   In accordance with OMB Memorandum M-09-15 “Updated Implementing Guidance for the American Recovery and Reinvestment Act of 2009” all agencies receiving Recovery Act funds will submit the following information weekly to OMB, representing cumulative, year-to-date recovery activity by Treasury Account:  

OMB issued a template to be used by each agency for these weekly reports.  The reporting categories listed in the table below mirror those included in the template.

ARRA Reporting Requirements:  USGS will be tracking weekly, completed and planned actions for each program using the attached table.   

  1. Weekly Reporting Requirements:  Each Program Manager is responsible for completing the attached table and submitting the table by noon every Friday to the Chief, Office of Financial Management with a copy to the ARRA Board.
  2. External:  As part of the weekly reporting requirement, USGS will submit at the program level a weekly report every Monday by noon to DOI. 
  3. Internal:  Internal Information will be captured using the same attached table.   The internal portion of the report will be used to capture information at a detailed level by program/project.  Information is to include status of tasks, contract awards, and dollars, percent obligated and completed. 
  4. Report Out:  Each project manager will review their weekly report with the ARRA board as a standing agenda item.

Attachment: ARRA Weekly Update


___/s/Karen D. Baker          _________                                            June 3, 2009

Karen D. Baker                                                                                   Date
Associate Director for Administrative Policy and Services

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