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U.S. Geological Survey Manual

SM 445-2- CHAPTER 15

Job Hazard Analyses

15.1     Purpose. To specify the minimum Occupational Safety and Health Program(Program) requirements for structuring and using job hazard analyses (JHA’s) within the Department of the Interior (Department or DOI) and U.S. Geological Survey (Bureau or USGS).

15.2    References.

(1)  485 DM, Safety and Health Handbook, Chapters 3, 5, 6, and 14.

(2)  USGS 445-1-H, Safety and Environmental Health Handbook, Chapter 12.

(3)  OSHA 29 CFR 1910.132(d).

15.3    Requirements.

A. The USGS will develop and manage a system by which major activities and individual jobs are analyzed regarding the following:

(1) the sequence of work.

(2) the hazards associated with the sequence (actions).

(3) the methods or safeguards to prevent, reduce, and/or control the identified hazard(s).

B. JHA’s are required to prevent unnecessary exposure to job-related hazards and are conducted prior to performing any high hazard activities.

C. When work is performed by others, such as contractors, the Contracting Officer will determine that the person in charge of the work develops appropriate JHA’s for the work to be performed. This information will be provided to the Contracting Officer or Contracting Officer Representative as part of the accident prevention plan and will be approved/accepted by the Contracting Officer/Contracting Officer Representative prior to permitting the contractor to proceed with the work.

D. The following activities or circumstances are examples of where JHA techniques shall be used:

(1)  High hazard activities such as confined space entry.

(2)  Bridge and boat measurements.

(3)  Streamgaging measurements over in around water or ice-covered locations, electrofishing, rocketnetting, blasting, or using explosives.

(4)  Travel over severe terrain or specialized motor vehicle use.

(5)  Aircraft special use.

(6)  SCUBA operations.

(7)  Use of highly toxic, corrosive, reactive, or flammable materials.

(8)  High voltage (>240 volts).

(9)  Lockout/tagout.

(10)  High pressure or vacuum equipment.

E. Should a serious accident occur during a task for which a JHA has already been prepared, then note the step on the JHA where the accident occurred and detail what changes will be made to prevent the recurrence of a similar accident. Should a serious accident occur during a task for which a JHA had not been prepared, the investigating Regional Manager and/or Board of Investigation shall determine the need for completion of a JHA for the operation by local management. After reporting the accident through the Safety Management Information System (SMIS), the JHA shall be forwarded to the appropriate Regional Safety Manager, as applicable.

F. To conduct a JHA, carefully study and record each step of a job and identify any existing or potential job hazards (safety, health, or environmental). For each identified hazard, determine what controls will be used to eliminate the hazard, or reduce the hazard to an acceptable level. Each JHA must address the following elements:

(1)  A breakdown of the job activity into steps. Describe what is done and not how it is done.

(2)  Examine each job step to determine the hazards present.

(3)  Evaluate each hazard to determine the cause and any factor that may contribute to creation of hazard.

(4)  For each hazard identify corrective or preventive measures. Eliminate the source or cause of the hazard if possible. If the hazard cannot be eliminated identify engineering controls, improved procedures, personal protective equipment, and training requirements that will help to control the hazard. Identified hazard controls shall be in place before work proceeds.

G. Each JHA must also contain the following:

(1)  A section describing unsafe conditions under which no operations will be conducted.

(2)  Conditions, if any, for which the wearing of a PPE is not required.

(3)  Conditions, if any, when more than one employee is required to perform the operation.

(4)  Emergency and rescue procedures, as applicable. An example of a few general rescue techniques are provided at (a generic JHA for working on ice-covered rivers). Additional generic JHA’s by occupational job series that may be used as a starting point to modify for individual job functions.

(5)  The location and telephone number of emergency medical and rescue facilities.

15.4    Responsibilities.

A.  Bureau Safety Manager.

(1)  Maintain a master file of JHA’s within the Bureau and publish electronically for use by the regions.

(2)  Review JHA’s during Regional Headquarter Safety and Health Program Assessments to assess program effectiveness and compliance.

B. Regional Safety Managers.

(1)  Provide technical assistance to Regional Safety Officers and field Collateral Duty Safety Program Coordinators and Organizational Managers/Supervisors in review, conduct, and concurrence with locally developed JHA’s, as appropriate.

(2)  Forward regional JHA’s for high hazard activities to the Bureau Safety Manager, Safety and Environmental Management Branch, for electronic publishing.

(3)  Review JHA’s during Regional Headquarter, Regional Science Program, and field-level safety and health assessments to assess Program effectiveness and compliance.

C.  Regional Safety Officers.

(1)  Provide technical assistance to organizational Collateral Duty Safety Program Coordinators and Organizational Managers/Supervisors in review, conduct, and concurrence with locally developed JHA’s.

(2)  Forward regional science program JHA’s for high hazard activities to the Regional Safety Manager for Bureau Safety and Environmental Management Branch (SEMB) electronic publishing.

(3)  Review JHA’s during regional science program and field-level safety and health assessments to assess program effectiveness and compliance.

D.  Collateral Duty Safety Program Coordinators.

(1)  Assist organizational managers and supervisors in the implementation of the JHA program.

(2)  Provide technical assistance to line managers/supervisors in the conduct and development of local JHA’s.

(3)  Maintain a local file of JHA’s for all activities and provide copies to the respective Regional Safety Officer or Manager, as applicable.

E.  Organizational Managers and Supervisors.

(1)  Identify all hazardous operations or activities under their control and develop/approve corresponding written JHA’s.

(2)  Coordinate senior supervisor or manager review of all developed JHA’s.

(3)  Discuss the results of each JHA with affected personnel focusing on identified hazards and steps to be taken to reduce them prior to beginning the hazardous job activity.

(4)  Provide or make accessible to all personnel engaged in high hazard activities written JHA’s applicable to their occupation or activities they will be involved in or will be performing.

(5)  Maintain a file for all JHA’s and provide a copy to the Collateral Duty Safety Program Coordinator.

(6)  Review JHA’s annually and update whenever significant changes occur to the job.

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U.S. Department of the Interior, U.S. Geological Survey, Reston, VA, USA
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Last modification: 13-Feb-2013@17:06 (kk)