USGS - science for a changing world

U.S. Geological Survey Manual

SM 445-2-H CHAPTER 10

Occupational Safety and Health Program Awards

Instruction:  This chapter is revised to incorporate new Department of the Interior (DOI) award criteria for occupational safety and health recognition.

1.  Purpose.  To specify the minimum requirements for the administration of an occupational safety and health (OSH) awards program that recognizes and rewards organizations, groups, and individuals for their OSH contributions and encourages safety and behavior that facilitates to the overall well-being of employees, volunteers, and visitors.

2.  Authorities/References.

A.  5 U.S.C. Chapters 43 and 45.

B.  5 Code of Federal Regulations (CFR) Parts 430 and 451.

C.  29 CFR 1960, Basic Program Elements for Federal Employee Occupational Safety and Health Programs and Related Matters.

D.  DOI Manual 485 DM 10, Safety Management Awards.

E.  National Safety Council (NSC), Accident Prevention Manual for Business and Industry, Administration and Programs, 11th Edition.

F.  American National Standards Institute/American Industrial Hygiene Association (ANSI/AIHA) Z10-2012, OSH Management Systems.

G.  U.S. Geological Survey Honor Awards Guide, dated 5/15/2014.

3.  Definitions.

A.  Employee.  Any permanent or volunteer staff member.

B.  Awards Committee.  The Bureau OSH Council shall serve as the subject committee.

4.  Awards.

A.  The DOI Occupational Safety and Health Award of Excellence.  This award is presented annually by the Secretary of the Interior at the DOI Honor Awards Convocation and is the highest level of occupational safety and health award granted by the DOI.  The OSH Award of Excellence recognizes individuals or organizations that performed an outstanding service for or made a contribution of unusual value to the occupational safety and health of employees, visitors, and volunteers.  The accomplishments of the individual or organization contribute toward the establishment of a safe and healthful environment within the DOI that builds a culture that will move it toward the goal of zero loss to personnel and material resources. 

B.  The USGS Occupational Safety and Health Award of Merit.  This award is the highest award bestowed by the bureau for outstanding OSH achievement.  The OSH Award of Merit recognizes and demonstrates management’s high regard for USGS employees who have made significant contributions toward the achievement of positive results in the advancement of occupational safety and health.  The accomplishments of the individual or organization contribute toward the establishment of a safe and healthful environment that in turn contributes to a culture that will move the USGS toward the goal of zero loss to personnel and material resources. 

5.  Awards Criteria.  Criteria provide standards for recognition of outstanding occupational safety and health performance.  Nominees have demonstrated outstanding performance and produced significant results that align with one or more of the DOI or the USGS OSH Strategic Plan goals below:

A.  DOI Occupational Safety and Health Strategic Plan Goals.

(1)  Enhance the Role of Leadership and Management in Promoting a Culture of Safety.  Ensures that executives and managers are aware of their roles and responsibilities for implementation of the OSH Program.

(2)  Enhance Employee Participation and Engagement in Achieving Occupational Safety and Health Commitments.  Provides a work environment that supports employee involvement in the OSH Program.

(3)  Prevent Exposure to Hazards and Mitigating Risk through Recognition and Prevention Programs/Processes.  Improves OSH hazard identification processes and responses to hazards.

(4)  Enhance Internal Evaluation and Analysis Processes to Validate the Effectiveness of the Safety and Health Program.  Implements an internal OSH program evaluation process to assess and validate the effectiveness of the program which incorporates senior management-level reviews and follow-up actions to ensure that continuous improvement is attained and sustained.

(5)  Improve Occupational Safety and Health Training and Awareness throughout the USGS.  Identify, develop, and provide employees with OSH training inclusive of rights, roles, and responsibilities; hazard recognition and control principles and practices; selection and use of personal protective equipment; and job-specific safety and health training congruent with associated employee work operations and/or assigned tasks.

(6)  Implement and Continuously Improve the Occupational Safety and Health Program.  Implement a developed OSH program, appropriate for the size and nature of the work and associated hazards, and for which all employees, from senior management to the individual field worker, are knowledgeable of applicable policies, standards, procedures, and other program information to assure effective application throughout all levels of the DOI.

B.  USGS Occupational Safety and Health Strategic Plan Goals.

(1)  Enhance the Role of Leadership in Promoting a Culture of Safety.  Ensures that executives and managers are aware of their roles and responsibilities for implementation of the OSH program.

(2)  Engage Employees in Reaching Safety and Health Commitments.  Provides a work environment that supports employee involvement in the OSH program.

(3)  Prevent Exposure to Hazards and Mitigate Risk to our Employees.  Improves safety and health hazard identification processes and responses to hazards.

(4)  Meet or Exceed all Federal Safety and Health Regulations and Requirements.  Commits to implement a comprehensive OSH program in accordance with guidance in the DOI Manual 485.

6.  Eligibility.  All USGS employees, volunteers, and organizational components are eligible nominees for these awards, either individually or collectively.

7.  Nomination, Approval, and Presentation Process.

A.  All USGS nominations for the OSH Award of Merit shall be prepared on a DI-451, United States Department of the Interior Recommendation and Approval of Awards, and submitted by local managers to their USGS Honor Awards Coordinator by October 1 of each year.

B.  Any employee may submit a nomination, but the nomination and supporting documents must be prepared and submitted through supervisory channels to the appropriate USGS Honor Awards Coordinator for review.

C.  Award nominations received by the USGS Honor Awards Coordinator will be forwarded to the OSH Program Manager to coordinate review/concurrence for Bureau recognition by the Bureau OSH Council.  Those deserving of DOI recognition, as determined by the Bureau OSH Council, shall be forwarded back to the USGS Honor Awards Coordinator, no later than October 31st of each year, for submittal to the DOI Honor Awards Coordinator as a DOI OSH Award of Excellence nomination.

D.  The OSH Program Manager and (or) OSH Management Branch (OSHMB) staff will assist the USGS Honor Awards Coordinator by reviewing award narratives for accuracy.

E.  Bureau nominations approved for DOI recognition are presented at the DOI Honor Awards Convocation.   

F.  Approved USGS awards are presented at the USGS Awards Convocation or an alternative venue determined by the awardee’s Associate Director or Regional Director.  The OSHMB will be responsible for USGS award commendation letters, plaques, and presentations in coordination with the USGS Honor Awards Coordinator.  Travel for individuals to attend the DOI Honor Awards Convocation ceremony is the responsibility of each employee’s cost center.

G.  The DOI award is a plaque with a medallion and certificate presented at the DOI Honor Awards Convocation by the Secretary or designee.  The USGS award is a plaque with a medallion and certificate/plaque, presented at the USGS Awards Convocation by the Director or designee.

H.  A suggested incentive is a time-off award of up to 2 days at the discretion of the nominating official and/or a cash award ranging from $2,500-$5,000.

8.  Responsibilities.

A.  Director and Bureau Designated Agency Safety and Health Official.

(1)  Support the DOI awards program and ensure that an OSH awards program is established within the USGS.

(2)  Appropriately fund the OSH recognition program.

(3)  Annually submit award nominations to the DOI Honor Awards Coordinator and DOI Safety and Health Council. 

(4)  Establish mechanisms, such as an awards committee, to ensure that a consistent approach is applied in the review, evaluation, and recommendation of the award nomination.  These mechanisms should also provide oversight of equity and cultural diversity to ensure that employees at all levels of the organization, who meet the high standards required for these honors, are considered for the awards.

B.  Bureau Occupational Safety and Health Council.

(1)  Reviews nominations provided by the DOI or USGS Honor Awards Coordinator.

(2)  Recommends award recipients to the DOI or USGS Honor Awards Coordinator and the DOI OSH Council.

C.  USGS Honor Awards Coordinator.

(1)  Solicits nominations through announcements of awards, criteria, and timelines for submittal and receives OSH award nominations.

(2)  Coordinates nominations for DOI-level recognition through the OSH Program Manager for review and concurrence.
(3)  Forwards nominations through the Director, the Assistant Secretary for Water and Science and the Executive Secretariat to the Department Honor Awards Coordinator for DOI-level recognition.

D.  Occupational Safety and Health Program Manager.

(1)  Promotes DOI and USGS OSH awards programs.

(2)  Establishes policy for a USGS-wide incentive and recognition program for outstanding OSH achievement of individuals or organizations.

(3)  Ensures that the Bureau OSH Council reviews and concurs on DOI and USGS OSH award nominations.

(4)  Reviews OSH award write-ups for accuracy and provides suggested changes back to the USGS Honor Awards Coordinator.

(5)  Assists the DOI and (or) USGS Honor Awards Coordinator with the convocation and other awards ceremonies, upon request.

(6)  Coordinates USGS award commendation letters, plaques, and presentation forums for OSH awards.

(7)  Forwards DOI nominations and USGS award plaques and letters to the USGS Honor Awards Coordinator for submittal to the DOI or for presentation during USGS award forums.

E.  Occupational Safety and Health Management Branch and Regional OSH Staff.

(1)  Promote DOI and USGS OSH awards programs.

(2)  Ensure USGS OSH award nomination review and concurrence by organizational management of the nominee prior to forwarding to the USGS Honor Awards Coordinator.

F.  Organizational Managers and Supervisors.  Promote participation in DOI and USGS recognition programs for outstanding OSH achievements of individuals and groups within their respective areas of responsibility, inclusive of nominations to the USGS Honor Awards Coordinator through the appropriate Regional Safety Manager, or for mission areas or office organizations, through the respective OSHMB National Program Section Chief, for additional recognition at the USGS and DOI levels.



/s/ Jose R. Aragon                                                                              March 4, 2016
_________________________________                                          _____________________
Jose R. Aragon                                                                                   Date
Associate Director for Administration

 

 


SM 445-2-H Table of Contents || Handbooks || Survey Manual Home Page

Accessibility FOIA Privacy Policies and Notices

Take Pride in America logo USA.gov logo U.S. Department of the Interior | U.S. Geological Survey
URL:http://www2.usgs.gov/usgs-manual/handbook/hb/445-2-h/ch10.html
Page Contact Information: OA, Office of Policy and Analysis
Last modification: 07-Mar-2016@10:50