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U.S. Geological Survey Manual

308.64 – Occupational Safety and Health Committee

11/15/16

OPR: Office of Administration

Instruction: Changes to this chapter were made to address changes in the name, role, and membership of the former Occupational Safety and Health Council.

1. Purpose: This Survey Manual chapter provides the U.S. Geological Survey (USGS) policy on the purpose and scope, membership, roles, responsibilities, and operations of the Occupational Safety and Health (OSH) Committee.

2.  Scope. The OSH Committee serves as a technical and operational forum to (1) assure appropriate compliance with and implementation of Federal mandates, and (2) fostering best occupational safety and health practices, meant to preserve and promote the Science Mission of the USGS. The OSH Committee operates in cooperation to develop initiatives for and enhancements to the OSH Program. The OSH Committee operates under the guidance of the Occupational Safety and Health Program Manager, and reports through the DASHO Council to the Designated Agency Safety and Health Official (DASHO), who has final approval authority for the OSH Committee actions and recommendations.

3.  Authorities and References.

A.  29 Code of Federal Regulations Part 1960 – Occupational Safety and Health Administration (OSHA) regulations for occupational safety and health.

B.  Executive Order 12196, dated February 26, 1980.

C.  Occupational Safety and Health Act of 1970, as amended.

4.  Membership.

A.  The USGS OSH Committee will consist of the following members:

(1)  OSH Program Manager/Deputy, OSHMB (Co-Chairs). (1 Voting Member)

(2)  Occupational Safety and Health Management Branch (OSHMB) Section Chiefs. (2 Voting Members)

(3)  Regional Representation. At a minimum, each region will be represented by their respective Regional Safety Manager, i.e., Northeast (1), Southeast (1), Midwest (1), Southwest (2), Northwest (1), Pacific (1), and Alaska (1). A region may further appoint an additional Regional Management Representative at their discretion. Each region shall have only one vote regardless of the number of appointees. (1 vote per Region = 7 Voting Members)

(4)  Mission Area Representation. (Climate and Land Use Change, Core Science, Ecosystems, Energy and Minerals, Environmental Health, Natural Hazards, and Water) (1 vote per Mission Area = 7 Voting Members)

5.  Ad Hoc Membership. The following ad hoc representatives also advise OSH Council Membership as appropriate:

(1)  Bureau Aviation Manager.

(2)  Bureau Firearms Manager.

(3)  Bureau Dive Safety Officer.

(4)  Bureau Large Vessel Safety Program Manager.

(5)  Bureau Watercraft Safety Program Manager.

(6)  Health Physicist.

6.  Responsibilities. The OSH Committee shall:

A.  Review the annual OSH Program Plan that achieves program objectives and goals in concert with the Department of the Interior (DOI)/USGS OSH Strategic Plan and provide recommendations to the DASHO Council for implementing the plan.

B.  Provide a focal point for planning of the OSH Program inclusive of assessment of OSH Program activities and develop initiatives that address OSH program needs.

C.  Advise the DASHO Council on the implementation of programs involving occupational safety and health.

D.  Recommend changes to policy and provide program interpretations to clarify and facilitate OSH Program implementation and compliance.

E.  Provide a forum for the exchange of information between managers and staff to address and provide direction on OSH issues.

F.  Act collaboratively in performing functions as identified by the Occupational Safety and Health Administration, DOI, and the USGS. These functions include:

(1)  Establishing an OSH Program.

(2)  Recommending sufficient bureau and regional funding and staffing to effectively implement the program.

(3)  Establishing a set of procedures that ensures effective program implementation.

(4)  Reviewing established goals and injury/illness data and developing initiatives to reverse negative trends and causal factors.

(5)  Establishing plans and procedures for evaluating program effectiveness and achievement of performance metrics and goals.

(6)  Setting priorities with respect to injury and illness causal factors so that appropriate corrective actions are taken.

G.  Reviewing USGS safety award nominations, providing concurrence on awardees, and making recommendations on those for DOI recognition.

7.  Meetings and Reports. The OSH Committee will meet quarterly at a minimum, and develop reports necessary to conduct business and to evaluate the overall performance and achievement of Committee decisions. The OSH Committee has the authority to hold ad hoc meetings or special sessions as needed. The OSH Committee shall hold at least one face-to-face meeting per year, dependent upon budget availability and fiscal resource policies.

8.  Voting. The act of the majority of the voting membership, as specified above in section 4.A., will be the act of the OSH Committee. A quorum constitutes 12 of the 17 voting members. All votes will be recorded and made available to the DASHO Council.

9.  Administration. The OSHMB shall provide administrative support, for example, scheduling meetings and publishing meeting agendas and minutes.

10.  Charter. This SM Chapter shall serve as the OSH Committee Charter.

11.  Termination Date. None.



/s/ Jose R. Aragon                                                                            November 15, 2016
_________________________                                                          _______________  
Jose R. Aragon                                                                                               Date
Designated Agency Safety and Health Official

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