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U.S. Geological Survey Manual

308.62 – Information Management and Technology Investment Review Board Charter

Date: 6/12/17

OPR:  Office of Enterprise Information

Instruction:  This chapter revises Information Management Technology (IMT) Investment Review Board (IRB) membership to coincide with the realigned USGS organizational structure, separates the Facilities component to serve as its own board with a corresponding Survey Manual chapter and addresses the requirements set forth in the Federal IT Acquisitions Reform Act (FITARA), Title VIII, Subtitle D of the National Defense Authorization Act (NOAA) for Fiscal Year 2015, Pub. L. No. 11 3-291. 

1. Purpose.  The purpose of the IRB is to oversee the Bureau’s capital planning and investment control (CPIC) process in accordance with Office of Management and Budget, Department of the Interior (DOI), and other governing standards and requirements.  The IRB ensures that the Bureau’s IMT capital investment portfolio meets mission and strategic goals, embraces sustainability principles, minimizes risks, maximizes benefits and returns, and otherwise promotes efficient and effective program delivery. The IRB advises the Associate Chief Information Officer (ACIO) on all matters pertaining to IMT investment management.  The IMT portfolios, both major and non-major investments, are presented to the IRB and recommendations of bureau-wide strategic decisions are collectively discussed and voted on.  The IMT Advisory Council (IMTAC) will submit discussion topics to the IRB and serves as the mechanism for the ACIO to obtain input and oversight of IMT resources as well as policy compliance and implications at the lowest level.     

2. Policy.  Authorities include:

A. OMB Circular A-11, Planning, Budgeting, Acquisition, and Management of Capital Assets

B. OMB Circular A-130, Management of Federal Information Resources

C. Clinger-Cohen Act of 1996

D. Government Accountability Office (GAO) Information Technology Investment Management (ITIM) Framework

3. Membership.  The IRB consists of permanent, rotating, and term appointments.  The USGS Deputy Director will be the executive sponsor of the IRB.  The ACIO will serve as the chair and the Associate Director, Office of Budget, Planning, and Integration as the co-chair.  Members shall designate an alternate with full authority to execute the responsibilities of the position and notify the Capital Planner at least 24 hours in advance of the alternates’ attendance.  All members and alternates must receive IRB training in order to serve. 

Rotating members shall serve 2-year terms.  The co-chairs may extend the term of any rotating member by no more than 1 year to stagger term expirations and thereby provide membership continuity.  The chair may designate term members to provide specialized expertise and advice during situations that may warrant additional board proficiency (e.g. Natural disasters, security breaches, etc.).

A.  Permanent Voting Members:
(1) USGS Associate Chief Information Officer
(2) USGS Associate Director, Office of Budget, Planning, and Integration
(3) USGS Associate Director for Administration

B.  Rotating Voting Members:
(1) Two Associate Directors from the science mission areas
(2) Two Regional Directors
(3) Two Science Center Directors
(4) Two Program Coordinators

C.  Permanent Non-Voting Members:
(1) USGS Chief Technology Officer - (IMTAC Chair)
(2) USGS Chief Information Security Officer
(3) USGS IMT Capital Planner

D.  Term Appointment (Non-Voting):
(1)  Appointed by the Associate Chief Information Officer (ACIO)
     a. Appointment and termination is at the discretion of the ACIO

4.  Meetings.  The IRB will meet at least quarterly.  The chair or co-chair may call meetings more frequently.  The Board will vote on IMT proposals, strategies and the chair will communicate those decisions to the Director, Deputy Director, Executive Leadership Team, and as required to the DOI Chief Information Officer.

5.  Subcommittees.  The IRB is authorized to establish permanent subcommittees to facilitate the review of proposed investments and for other purposes consistent with their objectives.  Permanent subcommittees will develop and maintain respective charters.  Formation and termination of those subcommittees are at the discretion of the IRB Chair.  The IMTAC is a standing subcommittee sponsored by the ACIO.

6.  Procedures.  The IRB makes decisions on process changes, investments, sustainability issues, and other IMT matters by voting.  A designated alternate may represent an absent member and vote on the member’s behalf.  Items can be brought to the IRB for consideration from a variety of sources to include DOI, the ACIO, IRB board members and the IMTAC Chair.  In order for a vote to occur, a quorum of six voting members must be present.  The IRB passes proposals by a simple majority.

A.  The IRB will employ DOI CPIC guidance and associated business case analysis processes in its review of proposed and current investments.

7.  Records Management and Staff Support.  The Office of Enterprise Information will provide administrative support to the IRB, including, among other functions, organizing meetings, administration of board memberships, distributing meeting minutes, records of decisions and other pertinent information.

8.  Sunset Review.  The need for continuation of this board will be reviewed every 3 years.

/s/ David Applegate                                                   June 12, 2017
________________________________                        ___________
David Applegate                                                          Date
Acting Deputy Director                                              

/s/ Timothy S. Quinn                                                   June 12, 2017
________________________________                        ___________
Timothy S. Quinn                                                        Date
Associate Chief Information Officer                                             

 


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