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Office Automation Clerk/Assistant, GS-326

Definitions:

EXPERIENCE: One year of work experience is twelve months working full-time (at least 35-40 hours per week). Part-time experience can be pro-rated (i.e., a year at 20 hours per week is credited as 6 months of experience). If your position consisted of mixed duties, experience credit is given for the percentage of time that you spent on qualifying duties (i.e., if you held a position for 2 years, full-time, consisting of 25% personnel work and 75% budget work, and then applied for a budget position you could calculate your experience as follows: 2 yrs = 24 months. 24 months x 75% [percentage of time spent on budget duties] = 18 months of qualifying experience.)

EDUCATION: One year of full-time academic study is 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. This education must have been successfully completed and obtained in an accredited business, secretarial, technical school, college or university for which high school graduation or the equivalent was a prerequisite.

For GS-02:

Applicants must type 40 wpm or more AND meet one of the following to qualify for the GS-02 level:

**Three months of general experience that is defined as progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.

**OR high school graduation or the equivalent.

For GS-03:

Applicants must type 40 wpm or more AND meet one of the following to qualify for the GS-03 level: **Six months of general experience that is defined as progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.

**OR one full year of successfully completed education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite.

**OR a combination of successfully completed post-high school education, as described above, and general experience, as described above. (CLICK HERE FOR DETAILS ON HOW TO COMBINE EDUCATION & EXPERIENCE)

**OR completion of an intensive, specialized course of study of less than 1 year may meet in full the experience requirements for the GS-3 level. Courses of this type normally require completion of up to 40 hours per week of instruction rather than 20 hours per week, and are usually of at least 3 months in duration. Such courses may have been obtained through a variety of programs such as those offered by business or technical schools, and through military training programs. **To be creditable, such a course must have been designed specifically as career preparation for the work of the position being filled, and must have provided the applicant with the necessary knowledge, skills, and abilities to do the work.

For GS-04:

Applicants must type 40 wpm or more AND meet one of the following to qualify for the GS-04 level:

**One year of general experience that is defined as progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.

**OR two full years of successfully completed education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite.

**OR a combination of successfully completed post-high school education, as described above, and general experience, as described above. (CLICK HERE FOR DETAILS ON HOW TO COMBINE EDUCATION & EXPERIENCE)

For GS-05:

Applicants must type 40 wpm or more AND meet one of the following to qualify for the GS-05 level:

**One year of specialized experience in or directly related to the duties of the position to be filled that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. To be creditable, the required specialized experience must have been equivalent to at least the GS-04 level in the Federal service.

Examples of GS-4 level work may include: using word processing software to produce a variety of documents such as correspondence, reports, statistical charts, or similar material; editing and reformatting electronic drafts of lengthy reports; utilizing database or spreadsheet software to enter, revise, sort or calculate, and retrieve data for standard reports. For those positions that involve both office automation AND clerical duties, additional examples may include: ensuring consistency of format and proper punctuation/grammar of work products; compiling and assembling data; opening and routing mail, answering phones and responding to general inquiries.

For all the examples given above, the work required exercising initiative in completing recurring assignments according to established procedures and practices, receiving detailed instructions on first time or unusual assignments, and receiving assistance on unusual problems or conditions that were not described in established procedures, precedents, or special instructions. A designated person checked completed work for accuracy and compliance with procedures or instructions.

**OR a full four years of progressive, successfully completed education above the high school level in any field for which high school graduation or the equivalent was a prerequisite may be used to meet the qualification requirements for GS-5.

**OR a combination of successfully completed post-high school education and specialized experience may be used to meet the qualification requirements for GS-5. Only progressive education in excess of the first 60 semester hours, 90 quarter hours or 1,440 hours of classroom instruction (i.e., beyond the first two years) of a course of study is creditable toward meeting the specialized experience requirement. (CLICK HERE FOR DETAILS ON HOW TO COMBINE EDUCATION & SPECIALIZED EXPERIENCE)

For GS-06:

Applicants must type 40 wpm or more AND meet the following to qualify for the GS-06 level:

**One year of specialized experience in or directly related to the duties of the position to be filled that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. To be creditable, the required specialized experience must have been equivalent to at least the GS-05 level in the Federal service.

Examples of GS-5 level work may include: Types correspondence, charts, and reports using word processing software; proofreads correspondence which may include scientific terminology, checking for procedural and grammatical accuracy; arranges travel for staff and prepares travel vouchers; controls all incoming correspondence, screens items to be handled personally, forwarding others to appropriate staff; constructs and maintains various databases using a variety of software.

For all the examples given above, the work required exercising initiative in completing recurring assignments according to established procedures and practices, planning and carrying out duties independently and handles problems that may arise. Work is spot-checked for adequacy and appropriateness.

GS-07:

Applicants must type 40 wpm or more AND meet the following to qualify for the GS-07 level:

**One year of specialized experience in or directly related to this position that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of this position. To be creditable, the required specialized experience must have been equivalent to at least the GS-06 level in the Federal service.

Examples of GS-6 level work may include: processing a wide variety of transactions subject to different sets of rules and regulations; serving as an expert source of information on processing transactions; performing a segment of the evaluative work of an administrative function; identifying issues or problems and seeking alternative solutions consistent with applicable regulations.

For all the examples given above, assignments were carried out independently, handling problems and deviations in accordance with established instructions, priorities, polices, and accepted practices. The work involved different and unrelated processes and methods. Completed work was reviewed for conformance with policy and regulatory requirements and effectiveness in meeting goals.



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Page Last Modified: Wednesday, 18-Nov-2015 10:38:15 EST